Inventory / Stocktaking

What do we offer as part of the Inventory / Stocktaking service?

Our service is designed to make inventory management simple, precise, and effective:

• Implementation of modern inventory systems: We will help you choose and implement appropriate software or tools that will automate and simplify the inventory process, making it faster and less prone to errors.
• Training for your team: We will conduct comprehensive training for your employees on how to properly conduct inventory, manage the warehouse, and use modern tools. We will also teach them how to identify and prevent losses.
• Optimization of warehouse processes: We will help you organize your warehouse space, introduce logical product placement, and develop effective procedures for receiving and issuing goods.
• Analysis of results and recommendations: After each inventory, we will analyze the collected data, identify areas for improvement, and propose specific solutions that will increase your restaurant's profitability.
• Support in selecting the right tools: We will advise you on what equipment and software are best for your business to efficiently manage inventory.

10 YEARS ON THE MARKET

Why is it worth outsourcing stocktaking to an external company?

 

Professional stocktaking conducted by Bon Vivant Advisory (BVA) is an investment that brings measurable benefits:

• Objectivity and accuracy: We provide an independent and precise assessment of inventory levels, free from errors caused by fatigue or routine among internal staff.
• Time and resource savings: Your staff can focus on Guest service and daily operations while we handle the time-consuming stocktaking process.
• Minimization of losses and waste: Accurate data helps identify and eliminate the causes of loss, which directly translates into savings.
• Better cost management: You gain full insight into your actual food/beverage cost and can plan purchases more efficiently.
• Support in process optimization: Our recommendations will help you improve warehouse management in the long term.
• Elimination of conflicts of interest: An external company ensures impartiality and reliability of the results.

Want to be sure your inventory is under control?
Don’t let uncontrolled stocks reduce your profits. Contact Bon Vivant Advisory (BVA) and entrust us with a professional inventory / stocktaking. Regain full control over your products and increase your restaurant’s profitability.

Consultation: 1h / 250 PLN netto. The first consultation (1h) is free.

Frequently Asked Questions

• How often should I conduct inventory in my restaurant? The frequency of inventory depends on the type of establishment, turnover, and the specifics of the products. For most restaurants, we recommend conducting a full inventory at least once a month. However, for high-turnover products or those with high value, weekly or bi-weekly inventories may be necessary. Consistent and regular stocktaking is key to effective control and quick reaction to any discrepancies.
• What are the biggest challenges in conducting inventory effectively? The biggest challenges include: lack of standardized procedures, leading to errors and inconsistencies; insufficient training of personnel, who do not know how to correctly count and classify products; poor organization of the warehouse, making it difficult to find and verify items; lack of appropriate tools , such as specialized software, which makes manual inventory time-consuming and prone to errors; and
  resistance from employees, who perceive inventory as a burdensome and unnecessary task.
• Can inventory help me reduce food waste? Absolutely yes! Inventory is one of the most effective tools for reducing food waste. By precisely tracking stock levels, you can: identify products nearing their expiration date and use them first; plan purchases more precisely, avoiding overstocking; detect discrepancies between consumed and sold products, which may indicate portioning errors or improper management; and motivate staff to handle products more carefully.
• Is it necessary to use special software for inventory? While it is possible to conduct inventory manually, specialized software significantly facilitates and streamlines the entire process. Modern inventory and warehouse management systems automate counting, allow for real-time tracking of stock levels, generate detailed reports, and integrate with POS systems. This not only saves time but also increases the accuracy of data , which directly translates into better cost control and increased profitability.